Reduced rework when creating requests for proposals through use of templates

Midlo Building Co
Company Size
45 employees

Company context

Midlo is a construction company that oversees the design and construction of large commercial and residential building projects. Midlo has a team of engineers and quality control specialists that supervise construction and ensure that the finished building meets all required specifications for quality and safety.

Different phases of construction-related activities are outsourced to other contractors and specialized firms, with Midlo maintaining responsibility for the overall project, timelines, and final delivery.

Midlo engages sub-contractors for discretized parts of the construction process, ranging from building structure contractors and plumbing contractors to interior fitout firms and HVAC engineering service firms. Midlo has long-established relationships with the sub-contractors with whom it works frequently, but for each project, the specific scope, timelines, outputs, and price terms and payment schedule need to be negotiated anew.

The problem

Prior to commencing a project, Midlo floats requests for proposals to its subcontractors to receive their offers, technical proposals and terms. While many of the elements of the RFQ format are standardized and old document formats can be reused to float new queries, each project requires some new specifications, terms and requirements to be added to the RFP so it is appropriately tailored.

A typical RFP document is lengthy and complex, and frequently requires a lot of rework each time a new document needs to be created. To minimize the time spent creating requisitions and evaluating the proposals, Midlo required a solution that could facilitate it in managing templates and streamlining the proposal evaluation process.

The solution

Proqura’s RFP creator functionality enabled Midlo to develop digital templates for its RFPs which could then easily be customized and updated as needed for each new query.

With supplier’s responses also coming into Proqura digitally, Midlo minimized its time spent on individually evaluating proposals. Proqura helped automate the process by comparing quantitative responses digitally and presenting qualitative responses in an easy to compare format for evaluators to review and score.

Repetitive tasks were reduced and consistency in both the proposal structures and the evaluation process increased.